Job Vacancies & Jobs Wanted

If your council would like to advertise a vacancy please contact OALC. We will supply your council with a template so that your advert includes all the essential information a candidate needs.

There is no charge to member councils if they wish to advertise vacancies here.

Baydon Parish Council, Wiltshire  - Clerk & Responsible Financial Officer

Posted: 20th August 2018, 2:15 PM


Baydon Parish Council, Wiltshire

Clerk & Responsible Financial Officer

 

Location: home or office

Working predominantly from home, and also attending one full Council meetings every 6 weeks (and extraordinary and other meetings as necessary)

Hours: per week or month

Approximately 7 hours a week

£ salary (range) & other key benefits

Salary negotiable depending on experience and qualifications

Laptop, printer & scanner provided

Training opportunities

GENERAL TASKS

  • Logging all correspondence received via mail, e-mail and telephone
  • Writing letters, responding to mails and keeping a copy of all outgoing correspondence
  • Logging invoices received
  • Logging payments received and paying them in promptly
  • Billing for services provided by PC e.g. allotment rent
  • Preparing agendas
  • Preparing cheques/online payments for signing at monthly meetings and sending them to payees
  • Attending monthly PC meeting to take notes and produce minutes
  • Distributing information to chairman, councillors, the public, parish magazine and diary as necessary
  • Keeping PC notice board in Baydon up-to-date with agendas, minutes, and ad hoc meeting notices etc as per legal requirements plus other notices as necessary
  • Sending information to the Baydon website to include agenda, minutes, councillor, committee and councillor lists, meeting dates etc
  • Keeping PC information up-to-date (e.g. asset register, contact details etc) and paper and electronic filing systems well organised
  • Managing bank accounts to ensure there is enough in current account, and organising signatory changes when necessary
  • Managing direct debits
  • Installing software updates to the laptop
  • Purchasing office supplies including paper, ink cartridges, stamps envelopes etc as required
  • Storing Parish Council records
  • Liaising with Electoral services when councillor vacancy arises and carrying out associated legal and administrative Processes
  • Providing general advice on legal procedures, powers and duties.

 

MONTHLY TASKS

Input of all financial transactions into accounts spreadsheet

Reconciling bank statements against accounts and producing a reconciliation report

HMRC Payment through BASIC PAYE TOOL

 

QUARTERLY TASKS

Producing budget versus actual income and expenditure report for the year-to-date

 

ANNUAL TASKS

  • Submitting VAT return to HMRC
  • Producing annual accounts, and submitting them to internal and external auditors
  • Displaying account information pre and post-external audit on PC notice boards and website as legally required
  • Initiating grant applications and subsequent correspondence
  • Getting quotes for grass-cutting and Insurance and other services/purchases as required
  • Producing documentation to support annual budget planning process
  • Initiating reviews of Standing Orders and Risk Assessment
  • Culling paper and electronic filing systems, in line with legal and practical requirements
  • Organising annual election of chairman and vice-chairman at AGM and updating councillors and committees lists accordingly
  • Organising Annual Parish Assembly
  • Booking BYPA Hall for following year

 

EVERY 4 YEARS

Distribution of information regarding election

Organising signing of acceptance of office and forms and registration of interests process

QUALIFICATIONS AND EXPERIENCE

Previous Parish Clerk experience is preferable, though a proven ability of administration experience is acceptable.

 

FINANCE

Good knowledge of financial control & budgeting setting preferable

 

KNOWLEDGE AND EXPERIENCE

Administration experience with an organised approach.

 

INFORMATION TECHNOLOGY

·         Good working knowledge of Microsoft Office

·         Experience of working with computer accounting packages

·         Good working knowledge of IT systems

 

COMPETENCIES AND COMMUNICATION

·         Ability to work effectively on your own or in a team

·         Excellent oral and written communication skills with the ability to build good relationships with Councillors

·         Ability to communicate well with all sectors of the community with diplomacy and in the best interests of the Council

·         Ability to provide objective advice to councillors in a timely and coherent manner

·         Ability to work to work to a deadline

 

MEETINGS AND ADMINISTRATION

·         Practical experience of servicing committees

·         Availability to attend evening Council meetings

·         Willingness to be contactable via email or telephone by councillors and members of the public

·         Acting as the Parish address for the Parish Council

·         Commitment to continual professional development, including studying for the Certificate in Local Council Admin (CiLCA)

 

How to apply

In writing to the Acting Clerk, Mrs Karen Clay baydonparishclerk@gmail.com

 

Deadline

1st November 2018

 

Interview date

To be advised

South Stoke Parish Council - Clerk/RFO

Posted: 9th August 2018, 3:01 PM


South Stoke Parish Council

PARISH COUNCIL CLERK AND RESPONSIBLE FINANCIAL OFFICER VACANCY

 

South Stoke Parish Council is seeking applications for the post of Clerk / RFO. 

Working from home

Hours: Approx. 25 hours a month (subject to review)

Salary: NJC Scale LC1 or 2, starting point depending upon experience and transferable skills.

Job Description

The Clerk provides administrative and clerical support to the Council and, as the Responsible Financial Officer, will be required to manage the Council’s finances.  Duties will include:

  • Managing the meetings of the Council including preparing the Agenda, taking the minutes, monitoring actions and decisions
  • Ensuring planning applications are considered, and submitting responses to the District Council
  • Managing the Parish Council’s finances, preparation of accounts and reconciliation, payroll and PAYE, payment of invoices, banking, end of year accounts, submission of accounts for external audit, VAT reclaim, preparing for budget review and precept
  • Dealing with a variety of correspondence and public notices

Qualities

You will be required to work from home and attend evening meetings once a month.  You must be computer literate, have some administrative experience and able to maintain accurate accounts

Candidates must possess a high standard of oral and written communication skills, be proficient in Microsoft Office software (particularly Word and Excel), be capable of working independently and have the ability to deal with a range of issues.

How to apply:

For more information or to apply please contact the Chairman:

Bryan Urbick - telephone 07740 781292 or email bryan.urbick@southstoke.org.uk

Or the Clerk: Colin Ratcliff - email clerk@southstoke.org.uk

 

Wallingford Town Council - RFO

Posted: 8th August 2018, 3:15 PM


 

Vacancy     -   Responsible Financial Officer

 

Wallingford Town Council Offices, 9 St Martins Street, Wallingford  OX10 0AL

 

37 Hours per week

 

 

Salary: LC2 POINT 38, (currently £34,106)

 

 Wallingford is an historic and beautiful market town in Oxfordshire, with a population of around 7,500 and an annual precept of around £400,000. The Town is served by a politically independent Town Council which is looking for a highly motivated and forward-thinking Responsible Financial Officer, who is experienced in local Government finance.

Reporting to the Town Clerk and working under the governance of Finance and Properties Committee, the Responsible Financial Officer will ensure the smooth financial administration of the Council, with specific responsibilities for accounts, bookkeeping and routine property matters. The post holder will also be required to deputise in the absence of the Town Clerk in matters relating to the overall administration of the Council’s affairs.

Under section 151 of the Local Government Act 1972 the post holder will be the Council’s designated Responsible Financial Officer.

We offer excellent benefits including the local government pension scheme.  The post is full-time (37 hours per week), and will require some evening working but we would be pleased to consider proposals for flexible working.  As an employer we are committed to equality of opportunity for all our residents and staff. 

Skills & knowledge

·         Educated to at least A level or equivalent

·         Previous experience in relevant local government area

·         Excellent written and oral communication skills

·         Excellent financial acumen and commercial awareness

·         Strong analytical skills

·         General administration skills

·         Project management skills

·         Effective prioritisation and delegation skills

·         Ability to anticipate future needs as well as deliver on current priorities.

·         Ability to interpret and implement complex financial regulations, and to understand the full implications of all financial decisions

·         Ability to analyse problems relating to the Council’s administration and finance, and to propose and implement solutions on a day to day and long term basis.

·         Able to work on own initiative without supervision and within a small team environment.

·         Use of IT systems accounting systems and Microsoft Office (or equivalent)

·         Ability to build effective working relationships with Members of Council, staff and a range of stakeholders

·         Pleasant and tactful manner and able to deal with difficult customers and situations whilst maintaining the good name of the Council.

Experience

·         Effective budget management (at least £250k)

·         The implementation and maintenance of effective accounting systems, including bookkeeping, cash management, VAT, payroll and other expenses.

·         Implementing solutions to administrative challenges using IT where appropriate.

·         Managing a range of activities to deadlines within pre-agreed timescales within changing priorities

·         Developing solutions to a range of practical and technical problems

·         Independent decision making, applying judgement to refer decision making where necessary

Personal Qualities

·         Energy, enthusiasm and commitment

·         Focused on solutions rather than problems 

·         Ability to inspire confidence in key stakeholders

·         Ability to motivate and inspire others to drive up standards

·         Strong interpersonal, skills

·         Commitment to Continual Professional Development

·         Willingness to work some evenings and weekends as required

How to apply

 

If you think you meet these requirements, we would like to hear from you. An information pack can be obtained from the Town's website www.wallingford.co.uk,  by email: queries@wallingfordtowncouncil.gov.uk  or by telephoning the Town Council offices on 01491 835373.

Deadline  4.30pm Friday 7th September 2018

Interview date  Friday 14th September 2018

 

Sibford Gower PARISH COUNCIL VACANCY FOR PART TIME CLERK

Posted: 30th July 2018, 12:07 PM


Sibford Gower Parish Council

Vacancy for the post of Parish Clerk and Responsible Financial Officer

Applications are invited for the part-time position of Parish Clerk and Responsible Financial Officer to Sibford Gower Parish Council. We are a small but friendly community, with an electorate of just under 400.  There are currently four Councillors with a co-option to be made in due time later in the year.

The successful applicant will maintain the accounts of the Council and oversee payments to local contractors; be the principal point of contact with the local District Council for planning purposes and prepare the paperwork for and organise the quarterly parish council meetings and the annual parish meeting; and provide guidance and professional support to parish councillors. We enjoy a partnership with the local Town Estates charity for which the applicant too would be the principal point of contact.

At their last meeting, the newly elected Councillors spent some time on the importance of the Council developing its relevance as a forum for village residents to reflect together on matters of importance to them. The successful applicant would be expected to be very much part of that development, and to contribute to the ongoing aspirations the Council have for greater liaison and collaboration with our sister council in Sibford Ferris with whom we share a website.

The applicant will work from home and must be self-motivated and have excellent administration, IT and communication skills.  Previous experience is desirable but not essential.  Training, support and advice is available from the Parish’s membership of the Oxfordshire Association of Local Councils, and the relationship between local councils and Cherwell District Council is also a highly supportive one. 

The post is notionally for 5  hours per week and will include attendance at Council meetings, currently held in the village’s Primary School, but the hours are otherwise flexible and include normal paid personal and statutory holiday provision.

Salary for the year is presently set at £2,627.82 being based on the NALC National Salary Award rates for 2018/19 at LCI Spinal Column Point 19.  This would be subject to review on an annual basis.

Applicants should e-mail their CV and an expression of interest in a covering letter to Cllr Tony Skowronski at:

tony skowronski sibfordscene@gmail.com 

The closing date for applications is 5.30pm Friday 31st August 2018.  Interviews will be held in the first week in September.

Appleton with Eaton Parish Council - Clerk/RFO

Posted: 25th July 2018, 1:02 PM


Appleton with Eaton Parish Council

Vacancy for Clerk to the Parish Council/Responsible Financial Officer

 

Location:

Home based

Hours:

40 hours per month. These hours are generally flexible except for the monthly meeting of the parish council and the sub-committee meeting which is every second month.

£ salary (range) & other key benefits

Salary to be agreed, depending on qualifications and experience, within the national guidelines.

Detail

The job is at the heart of the community and the successful applicant will work with a team of 7 dynamic and dedicated parish councillors and support them in their efforts to improve the parish and the facilities.

 

The primary role of the Clerk is to provide administrative support. This includes agenda preparation, preparing for the monthly meetings, minute taking and also to advise the council on legal, personnel, planning and any other relevant matters.

 

The role of Responsible Financial Officer is to maintain the parish council’s accounts. This will require working with Excel spreadsheets.

 

Applicants will need to be computer literate, have access to the internet, be familiar with minute taking and knowledge of bookkeeping is desirable but not essential.

 

The council provides all computer equipment and telephone.

 

Training will be provided as well as a handover period with the current clerk.

If you require further information please contact the current clerk: parishclerk.appletonwitheaton@gmail.com or 01865 596272.

 

Qualities:

Essential

·         Computer literacy and experience including Word and Excel

·         Good office management skills

·         Self-reliant and self-motivated

·         Experience of handling confidential information

·         Able to attend evening meetings and demonstrate flexibility as required

·         Good written and oral communication skills, ability to minute meetings

·         5 GCSEs or equivalent A-C including Maths and English

 

Desirable:

·         Previous local government experience

·         Ability to understand the legal framework in which the parish council operates

·         Driving license, car owner and ability to travel

·         A recognised qualification in local government administration

 

How to apply

Please email a CV with details of relevant work experience and names of two references with a covering letter to the Parish Clerk: parishclerk.appletonwitheaton@gmail.com.

 

Deadline: 7th September 2018

 

Parish Clerk and Responsible Financial Officer, North Hinksey Parish Council, Oxford

Posted: 24th July 2018, 10:44 AM


 Parish Clerk and Responsible Financial Officer, North Hinksey Parish Council, Oxford

Location: Office and/or home-based

Hours: 30 hours per week

£ salary (range) & other key benefits

NJC SCP grades 26 to 30, £23,866 to £27,358 pro rata

Local Government Pension Scheme

The Parish Council (NHPC) is seeking a new Clerk and a Responsible Financial Officer (RFO). The jobs are advertised as one as this is how the role is now filled and can be combined for the right candidate. A transition period will allow for a comprehensive handover of duties.

North Hinksey is a busy Parish situated immediately to the west of the city of Oxford, with a population of c.5000 people and growing. Near to the city but within in the Vale of White Horse District, most residents have a Botley address there is a strong sense of local community. There is an active Parish Council with 14 members.

The primary role of the Clerk is to provide administrative support for all NHPC activities and also to advise the council on legal, personnel, planning and any other relevant matters. This includes attending all Council and Committee meetings, so a significant amount of evening work will be necessary.  The role requires reporting and IT skills (primarily Word and Excel), a friendly, diplomatic, and resilient approach and excellent organisational and time-management skills. Experience within local government is important and a CiLCA qualification is desirable.

The role of Responsible Financial Officer (R.F.O.) is to provide support for the administration of all of the Council's financial affairs. This will require experience with financial / accounting systems, and a good working knowledge of Income and Expenditure, VAT and balance sheets.

More details and full job descriptions are available on the North Hinksey Parish Council website here http://www.northhinksey-pc.gov.uk/Core/North-Hinksey-PC/Pages/Staffing_Structure_Vacancies_2.aspx

Qualities

Essential

·         Computer literacy and experience including Word and Excel, plus financial / accounting systems

·         Proactive, self-motivated, with strong time-management skills

·         Experience of working in local government

·         Experience of handling confidential information

·         Able to attend meetings that usually take place in the evenings but also during the day at tim

·         Good written and oral communication skills, experience of minute-taking

·         Working knowledge of Income and Expenditure, VAT and balance sheets

·         5 GCSEs or equivalent A-C including Maths and English

Desirable

·         CiLCA qualification

·         Financial / accounting qualifications and work experience

How to apply

To apply send a CV and cover letter to David Kay, Chair of North Hinksey Parish Council, 17 Poplar Road, Botley, Oxford, OX2 9LA or email cllrdavidkay@hotmail.com

Deadline: 24th August

Interview date: week beginning 10th September

Benson Parish Council , South Oxfordshire - Clerk

Posted: 11th July 2018, 11:02 AM


PARISH CLERK

Benson Parish Council is looking for a highly motivated individual with an interest in the local community to become its next Clerk to the Council.

Location: Benson Parish Hall, Sunnyside, Benson OX106LZ

Hours: 25 per week

Salary Range: NJC scale SCP30 (currently £27,358 pro rata) subject to qualifications and experience. A workplace pension scheme is available.

Detail:

The role involves advising the Parish Councillors on procedural and legal matters, administration, agenda preparation, minute taking at meetings and supervision of the Parish Councils staff numbering 4.

Experience of local government or Parish Council work will be an advantage (but not essential) as will experience of dealing with the public, working as a team and managing efficient administrative practises. Good computer skills are essential.

The job will be based at Benson Parish Hall and will require some evening and very occasional weekend working.

Candidates will be expected to hold CILCA (Certificate in Local Council Administration) or be prepared to study for the qualification and obtain it within 2 years. Training will be provided and funded.

 

Benson Parish is a busy and growing Parish with a current population of approximately 4700 in 1750 households, and an annual precept of £135,000. The Parish will expand by at least 400 more households in the next 3 years.

 

Benson Parish Council is an equal opportunities employer and welcomes applications from all sections of the community.

 

How to apply

Initially please contact clerk@bensonpc.org.uk for an application pack or telephone the office on 01491 825038

Deadline

7th September

Interview date

September

Deddington Parish Council, Cherwell DC - clerk/RFO

Posted: 9th July 2018, 2:56 PM


Deddington Parish Council wishes to appoint a Clerk and a Responsible Financial Officer.

The jobs could be combined for the right candidate.

Strong IT skills and experience with Alpha or similar would be an advantage.

CiLCA qualified or willing to work towards.

Deddington PC has a cemetery, allotments, investments and an electoral roll of just under 2000.

Please contact the Chairman, David Rogers, davidrogers.dpc@gmail.com for more information, job descriptions etc. 

Please state whether you wish to apply for the combined role or, otherwise, which of the two roles. This is a part-time appointment, hours negotiable.

Whitchurch on Thames Parish Council Vacancy for part time Clerk

Posted: 9th July 2018, 9:57 AM


Whitchurch-on-Thames  Parish Council

 

Parish Clerk vacancy

 

The Parish Council seeks to employ a home-based, part-time parish clerk, working a minimum of 6 hours per week. The successful applicant will have to organise monthly parish council meetings, support parish councillors, maintain accounts and manage the village hall. A full list of responsibilities is available on request.

The applicant must have excellent administration, IT and communication skills.

Salary will be in the region of £9.81 - 10.95 per hour (SCP 18-22), although applications will be considered outside this range depending upon suitability for the role.

 

Please email your CV and a covering letter to the Chair, Cllr. Jim Donahue, cllrdonahue.whitchurchonthames@gmail.com.

The closing date for applications is Friday 17th August 2018. Interviews will be held in late August/early September.

Thame Town Council - Office Administration Manager

Posted: 25th June 2018, 3:18 PM


 

 THAME TOWN COUNCIL

 

Appointment of Office Administration Manager

Salary range £27,358 - £34,106 (SCP 30-38)

Plus Local Government Pension Scheme

 

Thame Town Council is seeking an individual to replace the retiring Office Administration Manager.  The role is critical to the smooth operation of the Town Council.

This is an exciting and challenging full time role that requires excellent communication, financial and administrative skills, working primarily with staff and Members of Thame Town Council in all aspects of Town Council Office Administration, while supporting the outward facing roles of other managers.

An application pack can be obtained from the Council’s website: www.thametowncouncil.gov.uk or by email recruitment@thametowncouncil.gov.uk

Applications must be returned by 10am on Monday 30 July 2018.

Short listed candidates will be invited to attend an interview between 13 and 24 August 2018.

Target start date is 1 October 2018, to allow a 2 month handover period.

 

Any enquiries please contact Rosie Collins on 01844 212833.

Cholsey Parish Council - Estate Manager/Assistant Clerk

Posted: 10th May 2018, 12:38 PM


Estate Manager/Assistant Clerk

Working from Cholsey PC office, 19 hours per week. Start date 2nd July

Salary £9850

Cholsey Parish Council is inviting applications for the role of Estate Manager/Assistant Clerk. The position is at the heart of the community and duties include:

1. Responsibility for the day to day management, record keeping and maintenance of the following:

  • childrens playgrounds
  • recreation grounds
  • The Forty and war memorial
  • the cemetery
  • allotments
  • bus stops and notice borads
  • The Pavilion

The parish maintenance person will assist with the performance of the above tasks.

2. To keep a 'watching brief' over the areas mentioned. This will necessitate regular visits to the sites to monitor, inspect and manitain. Recommendations for changes and works required must be made to the council.

3. To carry out and record regular safety checks on equipment and installations in conjunction with the maintenance person.

4. To organise bookings and enquiries at The Pavilion along with invoicing and receiving payments.

5. To submit a report on works completed, future works and general condition of the estate on a monthly basis for review by the full Council

6. To supervise the Maintenance Person

7. To liaise with and arrange for contractors to perform works as required

8. To monitor contractors and maintenance company to ensure that tasks are performed in a timely and satisfactory manner and to the full satisfaction of the Council.

9. To keep records related to the cemetery and burials to a high standard. This is a statutory responsibility of the council.

10. To comply with all current Health and Safety guidelines and to ensure that all contractors comply with Health and Safety law.

11. To keep records related to the allotments. Issue and receive allotment rents.

12. To assist and deputise for the Parish Clerk as required.

13. To perform other duties from time to time as advised by the Clerk and or the Council

Training will be given as appropriate.

Primarily the applicant should have administrative experience with excellent computer skills but also be comfortable getting 'hands on' with work outdoors. Be a people person with excellent communication skills

 

For further information and an application form, please contact the Clerk, Lucy Dalby, Cholsey Parish Council, 01491 652255 or clerk.cpc@outlook.com 

Candidates are very welcome to come to the office to discuss the role before applying. Deadline for applications 24th May.

Interviews in week commencing 4th June