Posted: 17th April 2025, 4:04 PM

The Woodstock Town Council is looking for a passionate Environmental Warden to join our team! This exciting role is perfect for someone who enjoys working outdoors, engaging with the community, and making a meaningful impact on our local environment. If this sounds like you, we’d love to hear from you!

To apply, please email your application to clerk@woodstock-tc.gov.uk or post it to Town Hall, Market Place, Woodstock, OX20 1SL by 12 noon on Tuesday, 13^th May 2025. Please note that suitable candidates may be considered before the deadline.

Interviews will be held during the week starting Monday, 19th May 2025.

Download the application documents from the Town Council website: Job vacancies – Woodstock Town Council

Posted: 17th April 2025, 4:03 PM

The Woodstock Town Council is looking for a passionate Responsible Finance Officer to join our team! This exciting role is perfect for someone who enjoys working with numbers, engaging with the community, and making a meaningful impact on our local environment. If this sounds like you, we’d love to hear from you! We are offering 18.5 hours per week, with the option to increase to 25 hours per week.

To apply, please email your application to clerk@woodstock-tc.gov.uk or post it to Town Hall, Market Place, Woodstock, OX20 1SL by 12 noon on Tuesday, 13^th May 2025. Please note that suitable candidates may be considered before the deadline. The salary is negotiable and will depend on the candidate’s skills, qualifications, and experience.

Interviews will be held during the week starting Monday, 19^th May 2025.

Download the application documents from the Town Council website: Job vacancies – Woodstock Town Council

Posted: 17th April 2025, 12:25 PM

Duns Tew Parish Council is looking for an individual with an interest in the local community and a financial background to appoint to the role of Parish Clerk and Responsible Financial Officer (PC/RFO). Candidates should haver relevant administrative experience and the CiLCA qualification would be an advantage. 

Hours: Hours may vary over the different months and times of the year but are on average 6 hours per week.  These must include the Parish Council evening meetings held every second month/six times a year and with flexibility for up to six planning meetings if required.  Additional hours may be needed from time to time and will be paid pro rata at the working salary rate.

Location: Work from home as well as in person for PC meetings once every other month in the Duns Tew Village Hall. A laptop and printer will be provided.

Salary: NJC salary scale range 13-18 (starting on scale 13 at £13.97/h) depending on experience and subject to annual review. In addition, you will receive a home working allowance of £40 per month which also includes all ink, printing and stationery costs.   An optional workplace pension scheme is available.

Details:  Parish Clerk

Please note, the clerk is required to be responsive to emails and calls at least twice per week but you are free to plan the hours to suit your commitments.

The Parish Clerk role involves various administration tasks including:

• Dealing with queries from members of the public in person, by telephone and email
• Advising the Parish Councillors on procedural and legal matters, by keeping up to date with legislation and Legal Council updates.
• Meeting Agenda and Briefings preparation, Minute taking at meetings produced, ideally, within 7 days with action follow ups and including updating planning applications with PC decisions to Cherwell District Council.
• Bookkeeping for the PC income and expenditure records, payments to suppliers and bank reconciliations.
• Managing the banking arrangements and signatories.
• Arranging the annual audits required.
• Maintaining the Asset Register
• Ongoing management of the PC section of the Village website in conjunction with the relevant Councillor.
• Ensuring Insurances are up to date and any identified damage / risk to PC land / equipment is dealt with quickly.
• Booking ROSPA Playground Inspections and any required playground repairs.
• Maintain and monitor a list of outstanding actions arising from Parish Council meetings and decisions taken between meetings and prompting councillors so that those actions are completed in a timely manner.
• Managing all Council contracts (such as grass cutting and tree management)
• Booking the Village Hall for meetings and consultations as necessary.

The successful candidate will demonstrate attention to detail, initiative, will have good organisational and time-management skills and possess friendly and professional communication skills.

Good computer skills are essential as is the ability to multitask and minute take in real time in meetings.

The ability to deal with obstacles and challenging individuals is vital.  Due to the evolving nature of the role, there will also be some requirement for flexibility to meet unforeseen requests and tasks.

Experience of local government or Parish Council work will be an advantage but not essential as a full handover and training will be provided.

Duns Tew Parish Council is an equal opportunities employer and welcomes applications from all sections of the community.

Letters of application along with a C.V. should be sent to the Parish Clerk by 20 April 2025 at clerk.dtpc@gmail.com and interviews will be held at the end of April/early May. The start date for the position will be agreed with the successful applicant but it is hoped this will be in May.

Posted: 10th April 2025, 11:55 AM

Shrivenham Parish Council and the Viscountess Barrington’s Trust
Clerk to the Council and Secretary to the Trust
The Memorial Hall, Highworth Road, Shrivenham
Hours: 21 hours per week
£ salary (range) Grade 29-32 £38,626 - £41,511 pro rata
Pension scheme

Shrivenham is a larger parish in the western Vale with an electorate of over 2500. The Parish Council is also sole managing trustee of the Viscountess Barrington’s Trust which is a registered charity and is responsible for the Memorial Hall, Sports Pavilion and Recreation Ground.

We are seeking a Clerk to the Council and Secretary to the Trust. You will be a professional officer employed by the Council and the Trust to manage its activities and provide professional advice. You will support the Council and the Trust before, during and after meetings, preparing councillors and Trustees for their decision-making role and putting their decisions into practice. As their Proper officer, you will protect the Council and the Trust as a corporate body.

As Proper Officer of the Council and the Trust you will be under a statutory duty to carry out all the functions of both the local authority and the charity, and in particular to serve or issue all the notifications required by law. The Clerk/Secretary is expected to advise the Council and the Trust on, and assist in the formation of, overall policies to be followed in respect of the Authority and Charity's activities and in particular to produce all the information required for making effective decisions and to implement constructively all decisions. The Clerk/Secretary will be accountable to the Council and the Trust for the effective management of all its staff and resources and will report to them as and when required.
Qualities

You will have strong literacy and numeracy skills, with management experience and ideally a knowledge of local government. Previous experience as a Clerk or a Secretary to a Charity is preferred but full training will be given. You will have experience of Committee Management including the development of agenda and minutes. You will need to be self-reliant, self-motivated and be able to demonstrate tact and diplomacy.

Excellent IT and communication skills will be necessary.
You will be required to attend evening meetings at least once a month.

How to apply – Please sent your CV to clerk@shrivenham.org . For more information or an informal chat about the role, please telephone Julia Evans on 01793 782925.
Deadline for applications 5pm on Friday 9th May 2025.
Interview date w/c 19th May 2025.

Posted: 10th April 2025, 8:34 AM

Appleford is a small friendly village located four miles north of Didcot. The Parish Council has a precept of approximately £22k per year to support ongoing village services including the Village Hall, Recreation Ground and playground, serving a population of around 360 people. This is a varied and interesting position, noting the number of major infrastructure and development challenges ongoing.

Please see website for more details: https://appleford-pc.gov.uk/

This is primarily a home-based position, typically requiring 8-10 hours per week (32-40 hours pcm.) requiring in-person attendance of Parish Council meetings each month at Appleford Village Hall.

Salary will be commensurate with qualifications (e.g., CiLCA) and experience and referenced to the scale LC2 SCP 21-25 (£16.65 per hour - £18.26 p/h).

The Council seeks an experienced Clerk and will provide training and support for any aspects of the role that an applicant may not be familiar with.
Key skills include excellent communication, a high standard of accuracy and numeracy, good administrative organisation, tact and diplomacy.
A full range of IT skills including the use of Word, Excel, PAYE and online banking is also required.
Experience of local government or Parish Council work would be an advantage.

The key duties of the Clerk are:
? attending and supporting 5 Appleford-on-Thames Councillors (resident volunteers) at monthly Parish Council meetings in Appleford Village Hall (OX14 4PF).
? preparing meeting agendas and minutes and statutory returns
? following up and actioning Council resolutions
? dealing with incoming and outgoing correspondence
? administering bank account (on-line), including payments & receipts
? preparing budgets, annual accounts, and precept application
? maintaining records, key documentation and monitoring compliance.

For more information, please contact Victoria Shepherd (Chair) by email at applefordpressings@gmail.com or by phone - 077 960 43 960
Application deadline: 1st May 2025.
Starting date: As soon as possible to support handover from the current Clerk.

Posted: 25th March 2025, 12:29 PM

Vacancy for Clerk & Responsible Finance Officer (RFO) to Wheatley Parish Council, Wheatley, Oxfordshire
30 hours per week, flexible working available
Salary Level SCP 24-30, £34,314-£39,513 pro rata, dependent on experience/qualifications, plus NEST pension.

Make a Difference in Your Community!

Wheatley Parish Council is looking for an enthusiastic, community-minded individual to take on the key role of Clerk and Responsible Financial Officer (RFO). This is a fantastic opportunity to play a central role in the development of our village, supporting councillors, engaging with residents, and ensuring the smooth running of our local council.

This role is ideal for someone who enjoys variety, problem-solving, and working with people. You’ll help shape local decisions, manage council activities, oversee finances, and ensure we meet legal and procedural requirements.

No Formal Qualifications? No Problem!

We welcome applications from people with a passion for community work, strong organisational skills, and a willingness to learn. Training and support will be provided, including professional
development opportunities. If you have experience in administration, finance, governance, or working with local groups, we’d love to hear from you!

Interested? To apply, please send a CV and covering letter outlining your interest in the role to clerk@wheatleyparishcouncil.gov.uk by 4pm 11th April 2025.
For more information, or to arrange an informal chat, contact Alison Sercombe, Chairman of Wheatley Parish Council via alisonsercombe@wheatleyparishcouncil.gov.uk

Interviews are intended to be held on week commencing 21st April 2025

Posted: 20th March 2025, 10:44 AM

We are looking for a clerk to play a pivotal role in the development of our Parish Council. Applicants may already be an experienced clerk or someone with suitable skills and commitment who is prepared to undergo training which could be provided if required

The successful candidate will demonstrate attention to detail, initiative and commitment to the council and its aims, You will need to be able to manage your time well and possess good communication skills,

The Parish Clerk role involves various administration tasks including dealing with queries from members of the public.

Advising the Parish Councillors on procedural and legal matters, by keeping up to date with legislation and legal council updates.

Parish Council meetings (10 annually) agenda and briefings preparation and circulation in advance; notification to the village of upcoming meetings; minute taking at meetings, including agreed actions and follow ups (to be circulated as soon as possible, within 7 days); notifying WODC of PC input to planning applications matters.
There may also be additional extraordinary meetings that may be required. Ongoing management and updating of the PC website and a new Facebook page.

Ensuring insurances are up to date. Booking ROSPA Playground Inspections and any required playground repairs.

As RFO you would be responsible for managing the council’s finances.

Maintain and monitor a list of outstanding actions arising from Parish Council meetings and decisions taken between meetings and prompting councillors so that those actions are completed in a timely manner.

Parish Council laptop is provided.  Storage of some files and minute books is necessary.

Hours currently 24 per month to include currently 10 evening meetings per annum.  Salary scale  LC1 scp 13 (£13.97) to 17 (£14.95) depending on experience. Annual Review of both hours and salary.  Working from home allowance payable

Closing date 30th April 2025       For more information and/or to apply please email   council chair: malcolm.allsop@icloud.com

Posted: 18th March 2025, 11:13 AM

DEPUTY CLERK

Job Title: Deputy Town Clerk

Place of Work: The Old Police Station, High Street, Chipping Campden, GL55 6HB

Reports to: Town Clerk

Salary: LC2 SCP 18 - 23; £30,559-£33,366 (pro rata)

Status: Permanent Contract

Days of week / hours: Monday to Friday (to be agreed), with flexibility required for evening meetings

Hours of work: 16 hours a week, with flexibility due to the demands of the role

Qualifications: The ideal candidate will be CiLCA / FiLCA qualified, but consideration will be given to a suitable candidate willing to study. Local government experience would be an advantage

Job Summary: To support the Town Clerk to ensure that the decisions of the Town Council are carried out, with particular responsibility for committee administration, facilities management and to deputise in the Town Clerk’s absence.

Main Duties and Responsibilities

1. Deputise for the Town Clerk as Proper Officer and Responsible Financial Officer and carry out the statutory and delegated functions of the Town Clerk in their absence as required.
2. Assist the Town Clerk in implementing the decisions of the Council and its Committees specifically:

• ensuring that the statutory and other provisions governing or affecting the running of the Council are observed
• to maintain and monitor the Council’s policy framework
• to assist in the design and promotion of policies of the Council that respond to community need and expectation
• collate information to assist Councillors where necessary, including representation on outside bodies
• to assist the Town Clerk in monitoring complaints and Freedom of Information requests and ensure that these are being dealt with within the agreed timescales; to chase up actions where needed and provide administrative support if needed
• to carry out such research and projects as directed by the Town Clerk

3. Deal with enquiries from the members of the public and Town Councillors
4. Provide support in the organisation and delivery of public and civic events
5. To manage the Council’s Committee Support function by:

• Managing the work plans for each Committee
• Managing the agenda preparation process for all committees and Council, in liaison with the Town Clerk and relevant Committee Chairman
• Attending and minuting meetings of the Council and other committees as directed by the Town Clerk
• Preparing an annual schedule of meetings, including the agenda preparation timetable for approval and subsequent publication on the Council’s website
• Prepare annual reports such as appointments to committees and outside bodies for approval at the Annual Town Council Meeting

6. To compile a yearly calendar of meetings, including information regarding the dates that agendas and minutes will be published for Councillors and once approved, publish on the Council’s website
7. Under the direction of the Town Clerk and/or the Council and in line with the Communications Policy, maintain and keep updated the Town Council website and ensure that the Council’s social media feeds are kept up to date and ensure that a Council response is given, where appropriate, in line with the Council’s adopted policy
8. To produce press releases, in line with the Communications Policy and in consultation with the Town Clerk and any relevant Councillors, and photos for public consumption to promote the Council and maintain its high public profile
9. In conjunction with the Town Clerk and/or Chairman of Council, liaise with local press and media to maximise promotional opportunities on behalf of the Council
10. To assist with the efficient running of the Town Clerk’s office, reviewing and monitoring systems, processes and procedures and updating where appropriate to ensure best practices are exercised and maintained
11. To attend training courses relevant to the role, as required by Council
12. Undertake other duties, tasks and projects as required by the Town Clerk commensurate with the level of the post as necessary
13. Any other duties which the Council may determine from time to time

Closing date for applications: Friday 9 May 2025

Interviews will take place between Monday 19 May and Monday 2 June 2025

For more information or to apply, please contact the Clerk at:clerk1@chippingcampden-tc.gov.uk

Posted: 17th March 2025, 10:36 AM

Deputy Clerk, Bidford-on-Avon Parish Council

Position: Deputy Clerk reporting to The Clerk (who is also the Responsible Financial Officer)
Salary: £30,000 to £40,00 per annum (depending on experience)

Hours: Full-time at 37 hours per week

Pension: Local Government Pension Scheme (LGPS)

Annual Leave: Starting from 24 days per annum plus Bank Holidays

Location: Bidford Parish Council Office, Bramley Way, B50 4QG

Bidford is a large and growing Parish of some 7,000 residents covering Bidford itself along with Broom and the neighbouring hamlets of Barton and Marlcliff.  It is served by a dynamic and forward-thinking Parish Council with many responsibilities and challenges.  With changes planned ahead this will be an exciting time to be involved.

The Deputy Clerk role is a new position providing an excellent opening for someone keen to be involved in the future of the Parish, with the opportunity to progress a career in local government. 

The current Clerk will be reducing her hours, but the Deputy Clerk post will be full-time, offering a stimulating role with a high degree of responsibility, a variety of duties and the opportunity to grow.  The Job Description, Grade and Salary will be finalised depending on the experience and qualifications of the successful candidate. 

Exceptional candidates who hold a CiLCA qualification and have relevant experience will be welcomed.

For a Job Description, Person Specification and Application Form please contact the Clerk, Elisabeth Uggerloese by email:  info@bidfordonavon-pc.gov.uk or by calling the Parish Office on 01789 778653 or mobile 07718 628925. The closing date is 25^th April 2025.