Job Vacancies & Jobs Wanted

If your council has a vacancy or anticipates having a vacancy OALC has a number of resources which can assist your council:

  • A template for the advert to ensure your council provides all the necessary information including a job and person specification
  • Information on salary scales
  • A step by step guide to recruitment
  • The NALC/SLCC Model Contract is very out of date, we offer a more up to date generic contract written by our HR/Employment consultant
  • NALC publication Being a Good Employer (in members area of the website)
  • Access to OALC HR/Employment consultant for advice or an independent job evaluation (chargeable service) which we would advise if your current clerk has been in post some years
  • Library of employment briefings (in members area of the website)

If your council would like to advertise a vacancy please contact OALC - info@oalc.org.uk 

There is no charge to member councils if they wish to advertise vacancies here on our website and in our monthly Update.

Abingdon Town Council - Project Manager: Community & Business Engagement

Posted: 17th June 2024, 9:35 AM


Abingdon-on-Thames Town Council

Vacancy for Project Manager: Community & Business Engagement

Full Time Permanent (36.5 hours per week)

Salary Scale:  LC3; SCP 29 – 32 (£37,336 – 40,221 per annum) pay award pending

Local Government Pension Scheme

We are looking for an enthusiastic and experienced person to join our dedicated Council team as Project Manager: Community & Business Engagement. The post holder will be responsible for implementing the recommendations from the Town Council’s Strategic Plan focusing on the Community.  This will require working closely with the other Project Manager, Place and Properties to ensure projects and activities are complementary. The post holder will engage and work with with public, private and voluntary stakeholders, acting as the key point of contact for Community projects and activities, and taking responsibility for liaison with other key agencies, giving particular importance to working with local businesses to generate a stakeholder partnership, arranging regular networking forums.

In addition, the role will include primary responsibility for the delivering the council’s programme of community and civic events.

This is a varied and interesting role, with significant interaction with members of the public and Councillors.  The successful candidate will have had substantial previous experience and a proven record of community and business engagement, managing staff, committee administration and be confident and credible in dealing with others.  Previous service in the public sector would be an advantage but is not essential.

If you wish to have an informal chat about this post, please call the Town Clerk Cherie Carruthers on 01235 522642.

Applications should be submitted on the official application form which can be found via https://www.abingdon.gov.uk/town-council/job-vacancies-at-abingdon-town-council

Please return by the closing date indicated below to town.clerk@abingdon.gov.uk or post to: Town Clerk, Abingdon-on-Thames Town Council, Roysse Court, Abingdon-on-Thames, Oxon OX14 3HU

The closing date for applications is 12th July 2024, and it is expected that interviews will be held during the week commencing 29th July 2024.

Eynsham Parish Council - Clerk

Posted: 17th June 2024, 9:20 AM


Salary Scale – LC2 (SCP 29-32) £37,336 - £40,221.

 

Eynsham is the fourth largest settlement in West Oxfordshire with a strong community spirit and cherished heritage.  It has a thriving community of 5300 residents and faces exciting and challenging times ahead.  There are 10 councillors (15 seats) and 6 other employees, 5 of whom are direct reports.     The Clerk works in close liaison with councillors to provide leadership, management, good governance and strategy to the Council and has various responsibilities including statutory, financial and staffing.  The Clerk works with the part time Responsible Financial Officer and oversees this function.  It is expected that applicants will hold the Certificate in Local Council Administration (CiLCA) - applicants with or studying for, a BA Honours Degree in Community Governance are desired. 

 

The role is full time, 37 hours per week with core hours undertaken at the Council’s office in the Village Hall working alongside the full time Deputy Clerk (other hours are worked from home, flexibly).  Attendance at periodic evening meetings in Eynsham will be required. 

 

The job vacancy pack is available on our website at https://eynsham-pc.gov.uk/variable/organisation/37/attachments/EynshamPC_Clerk-Vacancy-Job-Pack-May2024.pdf

 

or by emailing epc.clerk@eynsham-pc.gov.uk

Appleford-on-Thames Parish Council - Clerk/Responsible Financial Officer

Posted: 4th June 2024, 11:43 AM


Appleford-on-Thames Parish Council is seeking a Clerk/Responsible Financial Officer.


Appleford is a small friendly village with an active community located four miles North of Didcot. The Parish Council has a precept of approximately £20k per year and serves a population of around 400 people.

This is a varied and interesting position with challenges to the village from infrastructure and other developments in the local area, and wider Science Vale.
See website for more information https://applefordpc.org.uk/


This is primarily a home-based position, typically requiring 8-10 hours per week (32-40 hours pcm.) but also requires attendance at Parish Council meetings (typically every other month).


Salary will be commensurate with qualifications (e.g., CiLCA) and experience and referenced to the scale LC2 SCP 21-25 (£15.02 per hour - £16.64 p/h).

The Council seeks an experienced Clerk, noting support for ongoing training, particularly for aspects of the role that an applicant may be less familiar with.


Key skills include excellent communication, a high standard of accuracy and numeracy, good administrative organisation, tact and diplomacy.

A full range of IT skills including the use of Word, Excel, PAYE and online banking is also required.


Experience of local government or Parish Council work would be an advantage.


The key duties of the Clerk are:
? attending and supporting 5 Appleford-on-Thames Councillors (resident volunteers) at meetings normally held every two months at Appleford Village Hall (OX14 4PF).
? preparing meeting agendas and minutes and statutory returns
? following up and actioning Council resolutions
? dealing with incoming and outgoing correspondence
? administering bank accounts (on-line, & NS&I), including payments & receipts
? preparing budgets, annual accounts, and precept application
? maintaining records, key documentation and monitoring compliance.


For more information, please contact Victoria Shepherd (Chair) by email at applefordpressings@gmail.com or by phone - 077 960 43 960

Application deadline: 21st June 2024.
Starting date: As soon as possible.

Cuddesdon and Denton Parish Council - Clerk and RFO

Posted: 4th June 2024, 11:32 AM


CUDDESDON AND DENTON PARISH COUNCIL

VACANCY FOR PARISH CLERK

The Parish Council is seeking a highly motivated, enthusiastic person to take on the post of Clerk to the Council and Responsible Financial Officer.

The post is part time, averaging four hours per week, working mainly from home. The hours of work are flexible except for attendance at meetings.

The salary is within the NJC salary scale range SCP13 - SCP23 (£13.97 - £16.67 per hour). Actual salary is dependent on qualifications and experience.

The Clerk should be available to attend Council meetings which are normally held on the first Tuesday of each month at 7:30pm.

The successful applicant must be IT literate. Computer equipment will be supplied.

The Clerk stores Council equipment and files securely at their home address.

Duties will include acting as advisor to the council, minute taking, and managing the correspondence and filing. The Clerk is also responsible for maintenance of the village website.

The role of Responsible Financial Officer includes management of the Council’s financial affairs, including the accounts, payments and receipts, and managing the financial records.

The Parish Council would prefer the successful applicant to take on the roles of both Parish Clerk and Responsible Financial Officer.

Training is available where appropriate.

The starting date will be agreed between the successful candidate and the Council.

An application form, job specification and contract of employment are available from the Parish Clerk at cuddesdon.dentonpc@gmail .com

The deadline for applications is 30th June 2024.

 

 

Whitchurch-on-Thames Parish Council - Clerk

Posted: 30th May 2024, 12:08 PM


The parish council seeks to employ a home-based, part-time parish clerk, working an average of 8 hours per week, or 35 hours a month. The successful applicant will have to organised monthly parish council meetings, support parish councillors, maintain accounts and manage the village maintenance contractor. A full list of responsibilities is available on request.

The applicant must have excellent administration, IT and communication skills.

Salary will be in the region of £15.21 - £17.64 per hour (SCP 18-25), although applications will be considered outside this range depending upon suitability for the role.

Please email your CV and a covering letter to the Chair, Cllr. Jim Donahue, cllrdonaue.whitchurchonthames@gmail.com.

The closing date for applications is Friday 28th June 2024. Interviews will be held in early July.

Kingham Parish Council - Clerk and RFO

Posted: 30th May 2024, 12:03 PM


Kingham Parish Clerk/RFO Vacancy

Role: - Clerk and RFO for the Council, and Clerk for three charitable trusts.

Duties include:

-             preparation of agenda and minutes for PC and Trust meetings,

-             acting on Council and Trustee resolutions,

-             dealing with correspondence,

-             managing the council website,

-             managing the financial records and preparing the annual accounts for the PC and the Trusts

-             managing the Village Hall including health and safety, finance and bookings

-             managing the allotment tenancies

-             attendance (in-person) at monthly Council and Trust meetings (the Parish Council meeting is every third Wednesday of every month at Kingham Village Hall at 7pm)

 

The Council supplies a laptop and a mobile phone.

Storage of some files and equipment is necessary.

Qualities:

The Council is looking for someone with excellent computer literacy, organisational,

administrative and communication skills.

Experience of local government or parish council work would be an advantage.

Location: Home-based position.

Hours: 12-16 hours per week.

Salary: £13.73 (SCP 12).

How to apply:

For more information, or to apply, please contact Gemma (kinghamparishcouncil@gmail.com).

Deadline: 17th June 2024

East Challow Parish Council - Assistant Clerk

Posted: 29th May 2024, 9:21 AM


The Parish of East Challow is located in the District of Vale of White Horse, on the western boundary of Wantage with an Electoral Roll circa 930.
Applications are invited for the post of Assistant Clerk to the Council. This is a home-based, part time vacancy for up to 6 hours per week. The role may require evening meetings, generally held in the Village Hall. There may also be a requirement to attend some daytime meetings in East Challow. A parish council laptop will be
provided.


Salary offered is pro rata to the national scale LC1 (13-17) of between £26,873 and £28,770 a year for a full time (37 hrs a week) equivalent. Starting scale point will depend on experience, with progression through the pay scale dependant on training and performance. Parish Council employees are engaged on the NALC model contract.


The successful candidate will play an integral role in serving the parishioners of the Parish of East Challow as it grows over the coming years including facilitating the exciting project of a new sports pavilion and the responsibility of managing 2 cemeteries. The Assistant Clerk will be responsible to the parish council as a corporate body and will work alongside the existing Clerk.


For further information, or to apply with a covering letter and CV, please contact the Chairman of the Council, Cllr V Bosley (Also known as V Lawson) by emailing vanessa.lawson.ecpc@gmail.com.


Closing date for applications: 4.00pm on Friday 28th June 2024

Claydon with Clattercote Parish Council - Clerk/RFO

Posted: 28th May 2024, 11:51 AM


PARISH COUNCIL CLERK AND RESPONSIBLE FINANCIAL OFFICER VACANCY

Claydon with Clattercote Parish Council is seeking applications for the post of Clerk / RFO. 

Working from home

Hours: 15 per month

Salary: NJC Scale LC1 or 2 scale points 5 to 21 (£12.21 to £16.02 per hour), starting point depending upon experience, CiLCA qualification and transferable skills. 8% pension contribution subject to employee making 1% contribution.

Job Description

The Clerk provides administrative and clerical support to the Council and, as the Responsible Financial Officer, will be required to manage the Council’s finances.  Duties will include:

  • Managing the meetings of the council meetings and trustee meetings including preparing the agenda, taking the minutes, monitoring actions and decisions
  • Ensuring planning applications are considered, and submitting responses to the District Council
  • Managing the Parish Council’s finances, preparation of accounts and reconciliation, payroll and PAYE, payment of invoices, banking, end of year accounts, submission of accounts for external audit, VAT reclaim, preparing for budget review and precept
  • Dealing with a variety of correspondence and public notices

Qualities

You will be required to work from home and attend evening meetings on the second Thursday of every other month.  You must be computer literate, have some administrative experience and able to maintain accurate accounts.

Candidates must possess a high standard of oral and written communication skills, be proficient in Microsoft Office software (particularly Word and Excel), be capable of working independently and have the ability to deal with a range of issues.

How to apply:

To apply or for further information please e-mail ParishCouncil@claydon.org.uk

Deadline for applications: 30th June 2024

Bix and Assendon - Clerk/RFO

Posted: 28th May 2024, 10:12 AM


Bix and Assendon Parish Council is seeking a Clerk/Responsible Financial Officer.


The Parish Council has a precept of £12,750 per year and an electorate of 494


This is primarily a home-based position of 6 hours per week but also requires attendance at Parish Council meetings (typically every other month).


Salary will be commensurate with qualifications and experience. SCP 13 -23 (£13.97 - £16.67 per hour)


The Council seeks an existing Clerk or someone who is interested to learn. Training and support will be provided.


Key skills include excellent communication, a high standard of accuracy and numeracy, good administrative organisation, tact and diplomacy.
A full range of IT skills including the use of Word, Excel and online banking is also required.

Experience of local government or Parish Council work would be an advantage.


The key duties of the Clerk are:
- attending and supporting 5 Parish Councillors at meetings normally held every two months.
- preparing meeting agendas and minutes and statutory returns

- keeping website up to date
- following up and actioning Council resolutions
- dealing with incoming and outgoing correspondence
- administering bank account, including payments & receipts
- preparing budgets, annual accounts, and precept application
- maintaining records, key documentation and monitoring compliance

- administration and organising maintenance of a small allotment ground


For more information or an informal chat, please contact Lucy Dalby (Locum Clerk) by email at clerk@bixandassendon-pc.gov.uk


Application deadline: 12 noon 17th June

Interview date to be agreed at a mutually convenient time.

Starting date: As soon as possible.

 

Burcot and Clifton Hampden - Clerk and RFO

Posted: 28th May 2024, 8:44 AM


Burcot and Clifton Hampden Parish Council is looking for a Parish Clerk and Responsible Finance Officer to support its activities.
The Parish Council has a precept of £ 15k per year and serves a population of around 660 people.


This is primarily a home-based position of 6 hours per week but also requires attendance at Parish Council meetings (typically up to 11 per year), and Annual Parish Meetings.
Salary will be commensurate with qualifications and experience. SCP 13 -23 (£13.97 - £16.67 per hour).

The Council seeks an existing Clerk or someone who is interested to learn. Training and support will be provided.
Key skills include excellent communication, a high standard of accuracy and numeracy, good administrative organisation, tact and diplomacy.
A full range of IT skills including the use of Word, Excel, PAYE and online banking is also required.
Experience of local government or Parish Council work would be an advantage.


The key duties of the Clerk are:
• Supporting the council in carrying out its duties, and implementing its decisions.
• Providing independent advice and support, including managing the Council's website.
• Preparing the agenda for and taking minutes at council meetings.
• Dealing with correspondence and enquiries from the public.
• Managing the council’s finances preparing its annual accounts and managing the annual audit process.
• Ensuring Insurances are up to date and any identified damage / risk to PC land / equipment or any potential insurance claim is dealt with quickly.
• Booking ROSPA Playground Inspections and any required playground repairs.
• In collaboration with the Chair, developing a set of standard operating procedures to assist the day to day running of Council business.
• Managing all Council contracts (such as grass cutting and tree management)
For more information or an informal chat, please contact Anne Davies (Clerk) by email at Parish.clerk@cliftonhampden.org.uk

Application deadline: 30th May
Interview date to be agreed at a mutually convenient time.
Starting date: As soon as possible.

Tetsworth - Parish Clerk and RFO

Posted: 28th May 2024, 8:43 AM


 

Tetsworth Parish Council is looking for a parish clerk to support its activities.

 

The job is mainly home-based but includes at least 11 council meetings a year.  It is part-time (14 hours a week) at a starting salary of £16.67/hr plus £10/month for working from home. The Council will also make the statutory NI and pension contributions.

 

The job includes:

Supporting the council in carrying out its duties, and implementing its decisions.

Providing independent advice and support, including managing the Council's website.

Preparing the agenda for and taking minutes at council meetings.

Dealing with correspondence and enquiries from the public.

Managing the council’s finances and preparing its annual accounts.

 

Previous experience in a similar role would be an advantage but not essential as training will be provided if needed.

 

If you would like to apply for this post, please send a brief resumé by email to clerk@tetsworthparishcouncil.co.uk by 30th June 2024.  If you would like more information first or have any questions, contact Paul Carr at paul.tetsworthpc@gmail.com or on 07523 907741 or 07545 323317

Duns Tew Parish Council - Clerk and RFO

Posted: 28th May 2024, 8:40 AM


Duns Tew Parish Council is looking for an individual with an interest in the local community and a financial background to appoint to the role of Parish Clerk and Responsible Financial Officer (PC/RFO). Candidates should haver relevant administrative experience and the CiLCA qualification would be an advantage. 

Hours: Hours may vary over the different months and times of the year but are on average 20 hours per month.  These must include the Parish Council evening meetings held every second month/six times a year and with flexibility for up to six planning meetings if required.  Additional hours may be needed from time to time and will be paid pro rata at the working salary rate.

Location: Work from home as well as in person for PC meetings once every other month in the Duns Tew Village Hall. A laptop and printer will be provided.

Salary: NJC salary scale range 13-18 (starting on scale 13 at £13.97/h) depending on experience and subject to annual review. In addition, you will receive a home working allowance and an optional workplace pension scheme is available.

Details Parish Clerk

Please note, the clerk is required to be responsive to emails and calls at least twice per week but you are free to plan the hours to suit your commitments.

The Parish Clerk role involves various administration tasks including:

  • Dealing with queries from members of the public in person, by telephone and email
  • Advising the Parish Councillors on procedural and legal matters, by keeping up to date with legislation and Legal Council updates.
  • Meeting Agenda and Briefings preparation, Minute taking at meetings produced, ideally, within 7 days with action follow ups and including updating planning applications with PC decisions to Cherwell District Council.
  • Bookkeeping for the PC income and expenditure records, payments to suppliers and bank reconciliations.
  • Managing the banking arrangements and signatories.
  • Arranging the annual audits required.
  • Maintaining the Asset Register
  • Ongoing management of the PC section of the Village website in conjunction with the relevant Councillor.
  • Ensuring Insurances are up to date and any identified damage / risk to PC land / equipment is dealt with quickly.
  • Booking ROSPA Playground Inspections and any required playground repairs.
  • Maintain and monitor a list of outstanding actions arising from Parish Council meetings and decisions taken between meetings and prompting councillors so that those actions are completed in a timely manner.
  • Managing all Council contracts (such as grass cutting and tree management)
  • Booking the Village Hall for meetings and consultations as necessary.

The successful candidate will demonstrate attention to detail, initiative, will have good organisational and time-management skills and possess friendly and professional communication skills.

Good computer skills are essential as is the ability to multitask and minute take in real time in meetings.

The ability to deal with obstacles and challenging individuals is vital.  Due to the evolving nature of the role, there will also be some requirement for flexibility to meet unforeseen requests and tasks.

Experience of local government or Parish Council work will be an advantage but not essential as a full handover and training will be provided.

Duns Tew Parish Council is an equal opportunities employer and welcomes applications from all sections of the community.

Letters of application along with a C.V. should be sent to the Parish Clerk by 20 June 2024 at clerk.dtpc@gmail.com and interviews will be held at the end of June/early July. The start date for the position will be agreed with the successful applicant but it is hoped this will be in July.